Monday, March 28, 2011

How to Choose the Right Tech Support Company

Finding skilled and proficient tech support companies can sometimes be a challenge. But if certain factors are thought out before the selection actually takes place, this can make a smoother transition process to finding the best one.

Language Fluency

This is one of the most essential elements in choosing the right company, especially if the tech support staff is outsourced. To maximize the speed and effectiveness of all telephone and email communications, the tech support staff has to be able to be fluent in speaking, reading and writing a given language, preferably a mostly universal language such as English. Techs who can only understand parts of the language are going to create significant barriers to efficient and expeditious processing of technical inquiries.

Can They Read A Script?

A top tech support team, whether outsourced or not, doesn't have to be full of Bill Gates or Steve Jobs clones. But they do have to be intelligent and educated enough to be able to read and interpret a prewritten script that explains every single possible tech malfunction and problem that can possibly come up. When a customer calls, they have to be familiar with the script from having studied it so they can quickly flip to the right pages to interpret the written directions and solutions. This also has to do with whether they're language challenged or not, but it's more a factor of whether they're capable of being organized and can pay attention to written details.

Knowledge of Many Different Inquiries

The best tech support companies will provide techs who possess a very versatile command of all of the technical issues associated with all of the products and services involved in a multitude of malfunctioning situations. They shouldn't just be familiar with knowing how to to turn on an inoperable TV remote, for example, but they must educate themselves on how to fix every single issue with every single one of the dozens of buttons on that remote as well. The more versatile a tech support group's knowledge base is, the better the customer satisfaction quotient will be.

Courteous and Professional

Last but not least, the tech support company should always be respectful and courteous with every single customer. Professionalism in attitude and demeanor is essential if customers are going to continue contacting the support team when they're facing technical problems. A rude staff combined with a lot of technical issues will only decrease the overall satisfaction of already disgruntled consumers, and this is definitely not a good thing.

Wednesday, March 23, 2011

Print Management Software: Two Ways It Improves Employee Productivity

Using print management software is like having a highly paid productivity consultant on staff, only you never receive a bill. How/why? Quite simply, it is because this software increases employee output almost immediately, in the following ways.

Quick Turnaround: By increasing print reliability, print management software helps employees to process documents quicker. Some of the ways it accomplishes this is by bundling print jobs, sending end-to-end confirmation, and providing failover to an alternate printer if there are problems with the existing machine. This means that orders can be fulfilled quicker, increasing overall output, while at the same time shortening the sales cycle.


Manages Print Jobs: Print management software improves productivity in this area by giving employees everything they need to monitor and track the administrative duties associated with printing. It does this in a number of ways:

  • It decreases the amount of time employees spend troubleshooting jobs by providing a single point of control. Hence, if there are problems, they can be handled expeditiously.
  • It can hold print jobs after they have printed. This makes it easy to reprint if necessary.
  • Print management software can create estimates for customers. By entering minimal information, your employees can seamlessly craft estimates quickly for prospects. This can lead to more accounts and a healthier bottom line for your business.
  • It accelerates the sales process for mobile workers. Your employees will be able to print from any location, from any application, to any printer, using any printer setting. From Austin, Texas to Zion, Kentucky, your mobile workforce will always be able to get their documents printed.

There are many benefits of print management software; the major one being that it streamlines key operating processes, freeing your employees to handle what they were hired to do best.